Office & Corporate Workplace Projects
Office projects require more than relocating furniture and equipment. They involve coordinating people, technology, workplace design, construction, and building requirements to ensure the business is ready to operate in its new or renovated environment. We manage the details and sequencing required to support a smooth transition while allowing staff and management to remain focused on their daily responsibilities. The following are elements we have needed to consider in past projects:
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Workplace Planning & Design Coordination
- Detailed furniture, equipment, and asset inventories
- Workplace planning and coordination with interior designers
- Coordination with architects, workplace strategists, and space planners
- Furniture standards, specifications, and installation requirements
- Coordination of furniture procurement, delivery, and installation
- Coordination with construction teams, general contractors, and subcontractors
- Integration of move requirements with construction schedules and project milestones
- Coordination of building access, loading docks, freight elevators, and delivery routes
- Review of floor plans, workstation layouts, and furniture placement
- Coordination of landlord requirements and building rules
- Planning for renovations, expansions, consolidations, and new workplace openings
Technology & Operational Readiness
- IT disconnect, reconnect, and relocation coordination
- Coordination of monitors, peripherals, printers, and other technology assets
- Coordination with IT teams, technology vendors, and service providers
- Server rooms, network rooms, and specialized technology spaces
- AV, meeting room, and collaboration technology requirements
- Security, access control, and other building systems coordination
- Utility shutdowns, isolations, and service coordination
- Equipment testing, commissioning, and operational verification
- Post-move technology support and issue resolution
Move Logistics & Business Continuity
- Detailed move schedules and phased transition planning
- Employee communication, packing, and labeling coordination
- Coordination of commercial moving companies and specialized vendors
- Furniture disassembly, reassembly, and installation
- Coordination of deliveries, staging, and temporary storage
- Office equipment, kitchen appliances, and common-area requirements
- Specialty equipment and high-value asset handling
- Move sequencing to minimize disruption to business operations
- Weekend, evening, and after-hours move planning
- First-day landing assistance and post-move support
- Coordination of multiple locations, floors, and departments
Asset Removal, Decommissioning, & Handover
- Surplus furniture and equipment removal
- Asset inventory, disposition, resale, donation, and recycling coordination
- Office furniture and equipment recycling
- Secure removal of sensitive or obsolete technology
- Coordination of waste removal and recycling vendors
- Decommissioning of vacated spaces
- Facility restoration and landlord handover requirements
- Building handover and closeout documentation
- Final removal of surplus assets and project debris
Past Projects
Jason Shanks has delivered more than 80 complex relocation and transition projects across North America, overseeing the successful movement of over 2 million square feet of facility space and $400M+ in capital equipment.
His experience extends from B.C. to the Prairies, Ontario, and beyond, with projects completed in Victoria, Prince George, Vancouver, Kelowna, Edmonton, Calgary, Saskatoon, Winnipeg, Toronto, and Ottawa.
He has also supported business transitions in the United States, including San Jose, Irvine, Chicago, Boston, Atlanta, and Rochester, and would welcome the opportunity to support U.S. projects again.
His experience and established network allow Creative Move Management to support complex transition projects wherever your organization needs us.
BROADCOM
Multiple projects engagements, including Move Management for multi-phase internal restack of 200 workstations and staff for 16,000 SF renovation project.
Royal Bank of Canada
Project 1 – Move management for internal restack of 300 staff & disposal of four semi-trailers worth of furniture.
Project 2 – Coordinated multiple branch closures, relocations, & decoms throughout BC, AB, Sask., & Man.
St. George's School
Move management for the complex Christmas-period relocation of a 100,000 SF private school supporting 120 staff and 800 students, including science classrooms, art departments, 120 offices, and a full library.
Canadian Revenue Agency
Managed three relocation projects totaling 40,000 SF, 300 workstations & staff across multiple sites. Working with SNC-Lavalin and the Government of Canada.
MEC Head Office
Managed the relocation of two facilities & 265 staff into a new 89,000 SF facility and surplus asset removal of 700 desks, 1,200 workstation panels, 400 chairs, and other furnishings, maximizing reuse through schools, charities, & businesses.
Joel Berman Glass Studios
Move Management for the multi-phase relocation of an 8,000 SF facility supporting 25 staff, design studio, production area, furniture, workstations, & fine art.
KODAK
Coordinated multiple training facility relocations across Canada and the USA, including a major Vancouver-to-Rochester, NY relocation involving three 52-foot semi-trailers of furniture and equipment.
Yellow Pages Canada
Move Management for the relocation of 555 staff contents & IT over two weekends, then provided 60,000 SF asset removal, decommissioning, & facility handover to property management.
SAP Canada
Move Management for a three-phase, 140,000 SF internal restacking project involving 1,200 staff. Engaged and coordinated vendors, managed deficiency resolution, and handled invoice reconciliation.