Packing and Labeling for a Commercial Move (part 3)

Packing and Labeling for a Commercial Move (part 3)

On April 23rd, 2010, posted in: Uncategorized by 1 Comment

Now that you understand why packing and labeling is important, let’s look at some tips and tricks to ensure your items arrive at their proper destination intact and on time.

Packing:
1.) Ensure you have moving boxes one month before the move date, this way you can start packing the non-essential items right away. It will ease the eventual pressure of packing once moving day gets closer.
2.) Before packing, eliminate as many items not moving with you as you can. This will reduce the “junk” which will inevitably get packed by accident. It will also reduce the occurrence of the most frequently asked question… “Is this going with the move?”
3.) Use professionals to pack important items such as servers, and delicate manufacturing equipment. This equipment is the life-line of your business. Just imagine if your customer database or delicate piece of equipment was damaged due to poor packing!
4.) Use professionals to pack your large and heavy equipment. For more than a few reasons, you DO NOT want an employee to get injured during a project like this.
5.) Make sure you keep all parts of one item together with the item itself. Screws, bolts, cables and other small pieces can be put into a self-locking plastic bag then taped to the item itself.
6.)Do not use linens to protect items; linens can be ripped and become stained during a move. Use furniture padding; after all it is just that – padding. It is the best protection for your belongings.
7.) Most boxes should weigh less than 50lbs/22.5kg with an ideal weight being 40lbs/18kg or less.

Labeling:
1.) Color code items by destination, each color should coordinate with destination floor, and office.
2.) Use an easily understandable map for movers and employees to reference using the color codes
3.) Label abandoned items; you do not want to pay for moving items you don’t want.
4.) Keep a numbered inventory list, not only label each box, but number the boxes and keep a running list that you can check off while the movers are unloading them. This way, if a box goes missing, you can easily identify which number it is and what it contained. Insurance companies love this kind of detail if the issue arises.
5.) Use instructional stickers instead of writing on the box with a marker. Items with easy to read labels such as “fragile” or “Heavy” tend to be seen more easily than those that are hand written.
6.) If there is more than one load of items to be shipped, be sure to label which items go with which load. This will allow you to pack essential items last and find them first when up-packing.


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