Packing and Labeling for a Commercial Move (Part 1)

Packing and Labeling for a Commercial Move (Part 1)

On April 7th, 2010, posted in: Uncategorized by 20 Comments

Anyone who has moved knows how important the packing and labeling phase is; this step is ten times more important when relocating your business. The following three part series will first address issues to consider before the actual packing begins, considerations that save money. The second part will touch on why labeling is important, while the third section will provide labeling tips and ideas for commercial relocations.

No one likes packing for a move; unfortunately, whether you use a Move Management professional, or in-house assets, everyone in the company will need to be involved in this phase to one degree or another. From simply packing up their personal items too disassembling cubicles, a business owner must decide the extent of their employee involvement. Some businesses choose to have their employees come in over the weekend and help with the packing while most owners choose to pay professionals. Consider the cost paid in overtime. Consider the effect on employee mural. Consider that your employees may have to pay for child care. Consider that professionals are insured if anything breaks. Consider two professional movers can pack up a 2,000-square-foot office in a day but it will take your employees more than twice the time.

If you still think that in-house assets are the way you would like to go here are a couple of tips to save time and money.
• Use a simple color coded labeling system on the items you are packing corresponding to each office the item is being moved to
• Use a Move Management Professional to help create a detailed (to scale) floor plan ensuring equipment fit into space and reducing the need for repositioning.
• While packing, think ahead to the unpacking phase. Pack items in the order you will need them to get up and running; remember, your end goal is to be generating cash as quickly as possible.
• Use this time to thin out your paperwork. Businesses are inundated with paperwork and there is always a cost to storing it, not only the physical spaces it occupies but also consider how many times someone will waist time reviewing it just to find out how dated the material is.
• Consider digitizing documents or shredding them altogether *Always check with your accountant or finance department before eliminating financial documents.
• If space is a concern, use this time to decide what can be stored off site, this will reduce the amount of clutter in your office area. Offsite storage is always cheaper per sq/ft than an office.
• Use professionals to move and setup your computer equipment. This equipment is the life-line in every office. Just imagine if you misplaced or dropped the computer which houses your customer data base!